Register workspace
Agency owners create a workspace, invite team members, and assign Owner, Admin, or Member roles.
Scope control SaaS for agencies
Agency Scope Control OS
A multi-tenant SaaS for locking project scope, converting extra work into priced change requests, collecting client approvals, and finding profit leakage before free work becomes normal.
Scope creep quietly damages agency profit
Extra pages, extra revisions, and undocumented client approvals often arrive as small requests that feel easier to absorb than price.
Project managers need a repeatable way to identify the boundary, explain the impact, and get a decision before production time is spent.
This product focuses on operating discipline: visible scope, clear change pricing, approval capture, and weekly margin review.
Change Request workflow
Lock project scope
Record included deliverables, excluded work, revision limits, approved scope notes, budget, cost, and target margin.
Price extra work
Create change requests with added fee, added cost, estimated hours, timeline impact, and clear client-facing approval language.
Approve or reject
Clients receive approval links and can approve, reject, or comment without getting access to the internal workspace.
Client approval portal
Approval records
Every client decision is captured with status, timestamp, request details, and a non-public approval receipt.
Audit exports
Teams can export project financial CSV files and approval audit CSV files for review and client delivery records.
Private files
Exports and uploaded materials are designed for private storage routes rather than public static links.
Project profit dashboard
Contract value
Track original project value and approved change request revenue.
Labor cost
Compare planned hours, actual hours, blended cost, and unresolved extra work.
Margin leakage
Surface unbilled hours and pending approvals before delivery teams absorb the cost.
Manager actions
Use weekly reviews to decide whether to approve, reprice, pause, or close a project phase.
Starter / Agency / Pro monthly pricing
Starter
USD 99/mo
1 workspace, 2 internal users, 10 active projects, change requests, client approvals, and core exports.
Start StarterAgency
USD 299/mo
10 users, 100 active projects, branded client portal, approval audit exports, and margin dashboard.
Start AgencyPro
USD 799/mo
25 users, expanded project volume, white-label portal options, advanced permissions, and priority support.
Start ProBilling becomes live only when owner-controlled Stripe keys and Price IDs are configured in the SaaS environment. Test payments and unconfigured subscriptions are not counted as revenue.
Digital asset library included as supporting material
The ZIP packages remain useful as onboarding worksheets, implementation examples, and plan bonuses. They are not the main product; the SaaS workflow is the active product.
- Scope definition workbook
- Scope creep tracker
- Project profit leakage calculator
- Change request pricing calculator
- Revision tracker
- Client approval log
- Weekly project profitability review
- Project kickoff checklist
- Change request templates
- Client email template library
- AI prompt library
- Installation guide
- User guide
- Synthetic demonstration case
- FAQ
- License drafts
- Disclaimer
Generated delivery formats: XLSX, CSV, Markdown, TXT, and HTML.
One-time asset pack authorization tiers
Solo
USD 99
One individual operator, internal use.
Agency
USD 299
One agency team, internal project use.
White-label
USD 999
One agency, brand-adapted direct client use.
Consultant
USD 1,499
One consulting business, multi-client advisory use.
Version comparison
| Version | Price | License scope |
|---|---|---|
| Solo | USD 99 | One individual operator, internal use. |
| Agency | USD 299 | One agency team, internal project use. |
| White-label | USD 999 | One agency, brand-adapted direct client use. |
| Consultant | USD 1,499 | One consulting business, multi-client advisory use. |
Synthetic demonstration case
Acme Studio is a fictional 9-person agency selling a USD 12,000 website refresh. When a client requests a partner portal page and a third homepage revision, the team logs the request, checks the approved scope, and prices the added work before delivery. This is a synthetic example, not a real customer case or revenue claim.
FAQ
Is this legal advice?
No. It is a business template and calculator kit, not legal, tax, accounting, or professional advice.
Does it replace client contracts?
No. It is intended to support your own agreements and operating process.
Are specific results promised?
No. Margin improvement depends on pricing, client behavior, project management discipline, and market conditions.
What happens when checkout links are unavailable?
The buttons show Coming Soon until real checkout links are configured.
Authorization summary for supporting assets
Solo is for one individual operator. Agency is for one agency team. White-label allows one agency to adapt materials under its own brand for direct client work. Consultant allows one consulting business to use the materials across direct consulting clients. License drafts are provided for product clarity and are not legal advice.
Policies
Privacy policy draft
The preview site does not collect payment details or upload client files. If checkout links are later added, payment data should be handled by the payment processor and not stored in this static site.
Refund policy draft
Subscription refund terms and downloadable asset refund terms should be clearly presented at checkout. A practical draft is a 7-day refund window for accidental duplicate purchases or clear technical non-delivery, excluding cases where files have been materially copied, redistributed, or used in client delivery.
Disclaimer
Agency Scope Control OS provides educational business templates, calculators, and workflow examples. It does not provide legal, tax, accounting, insurance, employment, or certification advice, and it does not promise a specific business or legal outcome.